Employment Opportunities
The National Center for Postsecondary Research
(NCPR), which is housed at Teachers College, Columbia
University, is currently hiring for the
following position:
ASSISTANT TO THE
DIRECTOR
(Full-Time)
Re-post Date: July 16, 2010 (Original Posting Date: June 3, 2010)
Posting
Number: 0600564
Position
Summary:
Seeking an experienced executive assistant to provide
high-level administrative support to the Director and senior
staff.
Responsibilities:
• Manage Director’s
calendar, including scheduling meetings, conference calls, and
speeches
• Coordinate Director’s and
senior staff travel, including scheduling, confirming, and preparing
itineraries
• Manage Director’s and
senior staff expense reimbursements and payments to vendors, including
reviewing, submitting for approval, and tracking of payment
status
• Assist the Director with
departmental/professorial tasks as
needed
• Maintain Director’s
contacts and databases and manage email
accounts
• Liaison and coordinate work with
advisory
boards, funders, research partners, and Teachers College administration
on behalf of Director and senior
staff
• Track project deliverables and
alert senior staff of upcoming
deadlines
• Assist the Director and senior
staff with the organization and submission of proposals and progress
reports
• Organize and host conferences,
events, and meetings
• Attend meetings, record and
distribute notes, follow up on action items, and draft correspondence
for Director and senior
staff
• Proofread, copy-edit, and format
publications, proposals, reports, meeting materials, presentations and
correspondence
• Research, purchase, maintain, set
up equipment and troubleshoot and rectify technological issues for
Center staff
• Assist senior staff with project
related tasks
• General office
administrative/reception tasks as
needed
o
Answer, screen and forward incoming telephone
calls
o Screen, sort, distribute and respond to
incoming mail
o Update Director’s CV and bio
statement, in print and for the
website
o Conduct library and internet
research
o Assist with general
dissemination/communications
efforts
o Manage inquiries that come into the Center
(and respond to or direct
appropriately)
o Filing, faxing, duplicating and other tasks
as needed
Minimum Qualifications:• Bachelor’s
degree• A minimum of two years of
experience supporting high-level executive(s) staff in a fast-paced,
demanding environment• Demonstrated judgment and
discretion in handling confidential
matters• Excellent oral and written
communication skills• Excellent library and internet
research skills• Superior editing skills: position
includes a high level of proofreading, editing, and advanced formatting
in Microsoft Word, Excel, and PowerPoint. Candidate should be able to
suggest revisions and make basic editorial and formatting changes to
reports and papers. A computer-based formatting/proof
reading/editing assignment will be part of the interview
process• Ability to compile, assimilate,
organize, and analyze printed and electronic
information• Advanced proficiency with
Windows• Advanced proficiency with Microsoft
Office• Intermediate proficiency with
Macintosh operating system• Knowledge of computer hardware and
ability to learn new software programs and troubleshoot problems
through on-line help services and written
manuals• Strong organizational, follow-up,
and time management skills with careful attention to
detail• Ability to multitask, prioritize
assignments, meet deadlines and take
initiative in a fast-paced, highly productive office
environment• Ability to work as a team player:
resourceful, dependable, excellent interpersonal
skills• Ability to travel to 1–2
conferences per year if required.
• Participation at staff meetings and
seminars is also requiredPreferred
Qualifications:• Three to five years of high-level
administrative experience, supporting executive staff in a demanding
and fast-paced environment• Project management
experience• Interest in community colleges and
higher education• Advanced Macintosh
skillsTo Apply: Please submit a letter of
interest, resume, and writing sample through the Teachers College Human
Resources website at: https://careers.tc.columbia.edu/applicants/Central?quickFind=51133On the “Search Postings”
page of the Human Resources website, the position is listed under
“Institute on Education and the Economy.”
